Guidelines for Mentee Nomination and Mentor Volunteer Search 2023–2024
Global Talent Mentoring uses a systematic approach to help identify suitable mentees and mentors from around the world. Below, please find the updated guidelines for the 2023–2024 mentoring cycle.
Overview and Expectations
Global Talent Mentoring is a one-of-a-kind online mentoring program for the world’s most outstanding young talents and distinguished experts in science, technology, engineering, mathematics, and medical sciences (STEMM). This active community of young STEMM enthusiasts and distinguished STEMM experts reflects the commitment of an international network of partner institutions located all over the world teaming up with Global Talent Mentoring to improve the global pipeline of STEMM talent development and innovation. With the help of this network, the first cohort of mentees and mentors started in the inaugural round of mentoring in the spring of 2021.
Additional participation spots will be added to the program as part of the fourth cohort in 2024. As a mentee-nominating partner, we invite you to nominate youths whom you feel are outstanding in a specific STEMM domain and highly motivated to develop their domain-specific talent. Mentee-nominating partners are also required to make a contribution to expanding our existing pool of mentor volunteers.
Outlined in the following pages are the guidelines for nominating potential new mentees and mentors. As one of our trusted partners, we are pleased to work with you on sharing this long-term talent-development resource with a select group of outstanding youths and distinguished STEMM experts from your catchment area.
For us to succeed in our shared goal of supporting outstanding talent around the world, we ask that you please carefully review and follow the guidelines set out in this document. We are excited to move forward with this next cycle of mentoring and are ready to work with you to make it a success. We are always available to communicate and are happy to answer any questions, should they arise (email@example.com).
The Admissions Process Explained
Global Talent Mentoring aims to find the most outstanding mentees and mentors through its own selection process. This process begins with a “pre-selection” phase in which our mentee-nominating partners nominate outstanding students as mentee nominees and refer STEMM experts to us as potential mentor volunteers. Below is an overview of the complete admissions process from start (nomination) to finish (participation). Actions completed by mentee-nominating partners are indicated in blue.
Important Dates for the 2023–2024 Application Cycle
|When/By When||What Happens|
|15 Sep 2023||Partners submit target numbers of mentees and mentors¹|
|1–15 Oct 2023||Partners submit Mentee Nomination Form (affirming nominees’ consent)|
|15 Oct 2023|| Partners have recruited at least the first 3 mentors || 1 Nov–15 Dec 2023 || Mentee application window² || 31 Jan 2024 || Partners have recruited 100% of the required number of mentors || 1–15 March 2024 || Mentee selection decisions³ (and updates for mentee-nominating partners) || 1–15 Apr 2024 || Final mentor selection; mentee-mentor matching and notification || 23 April 2024 || Commencement of mentoring for new, matched participants |
Calculation of Nomination Spots
Global Talent Mentoring accepts mentee nominations from its mentee-nominating partner institutions. We use an “8–5‑1 system”: For every one desired mentee participant, partners nominate 8 students. Likewise, for every one desired mentee participant, we expect to have 5 qualified STEMM experts nominated via our partners to become mentors.
It is important for the purpose of fairness that more students apply and be evaluated than will be selected to participate as mentees. This is why we ask partners to nominate 8 times as many students as expected participating mentees. Likewise, in order to ensure excellent mentee–mentor matches, Global Talent Mentoring requires a reserve of qualified, vetted mentors—our reserve “mentor pool”—that is roughly 5 times as large as the number of accepted mentees. Global Talent Mentoring will assist mentee-nominating partners in their efforts to recruit mentor volunteers (e.g., providing promotional texts, speaking at online events for prospective mentors organized by the partner organizations). The ultimate responsibility for recruiting agreed-upon numbers of suitable mentor volunteers lies, however, with the individual mentee-nominating organizations.
The number of students each mentee-nominating partner nominates depends on two variables:
- the target number of outstanding students a partner wants to participate in Global Talent Mentoring and
- the number of qualified mentors the partner estimates it will be able to help recruit by 31 January 2024.
A Worked Example Using the 8–5‑1 System
Your institution would like to have 3 outstanding youths participating in Global Talent Mentoring.
- You first email us your target numbers: 3 participating mentees, and thereby 24 nominated students (i.e., 8 mentee nominees per desired mentee participation spot) and 15 mentors (i.e., 5 qualified STEMM-expert mentor volunteers per desired mentee participation spot).
- You identify and nominate 24 outstanding, qualified youths via our Mentee Nomination Form. By nominating the youths, you are telling us that (a) you are convinced that your nominees are a good fit for Global Talent Mentoring and are outstanding according to our mentee nomination criteria. You are also confirming that (b) your nominees have a good idea about what Global Talent Mentoring is, are interested in applying, and have granted you consent in writing to nominate them.
- Global Talent Mentoring invites these 24 youths to apply to the program.
- Of those nominees who follow through and complete our comprehensive online application—ideally all 24—we then select the strongest applicants who are the best fit for the program (in this example, this would generally mean the strongest 3 applicants).
- In line with your expectation that 3 of your applicants will participate as mentees, your organization helps us to find 15 qualified STEMM experts who commit to volunteering as mentors in our program for at least one year.
Responsibilities of Mentee-Nominating Partners
Partners Submit Target Numbers of Mentees and Mentors
|By when||15 September 2023|
|What happens||Email us your target number (no names yet) of expected mentee participants (and therefore the numbers of mentee nominees and mentor volunteers).|
|Please note||While we understand your target number may change as you approach the mentee-nomination phase (1–15 October 2023), please thoughtfully consider the 8–5‑1 ratio and what kind of a commitment is realistic for your institution. For example, if you are targeting 5 students to participate as mentees, that means you would nominate 40 students and secure 25 qualified mentor volunteers.|
Partners Submit Mentee Nomination Form (Affirming Consent)
|When||1–15 October 2023|
|What happens||On 1 October 2023, we will send you an email with unique login credentials and a link to our Mentee Nomination Form. Using our form, you then nominate outstanding students to Global Talent Mentoring, based on the target numbers you already sent us.|
|Please note||Before you nominate students, please first speak with them about Global Talent Mentoring, identify those you would like to nominate as mentees, and get the necessary consent as described later on this page.|
Partners Have Recruited at Least the First 3 Mentors
|By when||15 October 2023|
|What happens||At least 3 qualified STEMM experts have submitted our online Mentor Volunteer Form.|
|Please note||By the end of September, we would like to see that you have at least made initial progress towards this goal. Please refer to our mentor criteria for details.|
Partners Have Recruited 100% of Required Mentors
|By when||31 January 2024|
|What happens||100% of qualified STEMM experts have submitted our online Mentor Volunteer Form.|
|Please note||Please refer to our mentor criteria for details.|
Criteria for Mentee Nominees
Our ideal mentee candidate can demonstrate exceptional achievement in and passion for one specific STEMM field (and not just STEMM as a whole). To guide your search for mentee nominees, please use the eligibility criteria listed below.
|Age||Mentees should be about 16 years old and enrolled in secondary or tertiary education at the start of mentoring. Minor age variance is acceptable in special circumstances. It is important, however, that students have the necessary knowledge and maturity level in order to be capable of working on projects with distinguished STEMM experts.|
|Excellent Achievements in a specific STEMM Field*||Mentees need to demonstrate their STEMM excellence through achievements in a specific STEMM domain, such as initiating and completing scientific projects, participating and performing well in advanced courses and seminars, or receiving awards in international competitions or other forms of recognition of their excellence.|
|Outstanding motivation in a specific STEMM field*||Mentees already possess an exceptional interest in a specific STEMM field and preferably a plan of how they are going to develop their career in this field. Focused passion, perseverance, and proactivity are crucial traits that will help turn mentees into future experts.|
|English*||Mentees are proficient in English. English is the only language used for communication between participants. Proficiency in English is therefore a prerequisite for participation. Global Talent Mentoring is a global program, and one of its main benefits is its international networking possibilities. Mentees are matched with mentors from other countries or continents. Mentees need to be able to effectively communicate in English with others on the platform (e.g., raise questions and understand explanations from mentors).|
|Weekly participation||Regular interaction is a key to mentoring success. Mentees should demonstrate a readiness to participate in Global Talent Mentoring on a weekly basis. Mentees are expected to spend at least 60 minutes per week on interacting with their mentor, networking with other participants on the platform, and working on tasks and projects. The 60 minutes is a rough minimum expectation and does not need to be spent in one block of time. We understand that mentees may occasionally have extremely busy weeks (e.g., exams, travels). Therefore, we allow for a pause for a week or two in their participation. However, we expect mentees to be proactive in communicating this with their mentor in advance and not to go for a long period with no communication.|
|Long-term commitment||Mentees need to show a willingness to commit to participation on a weekly basis for several years, given the unique long-term, talent-support focus of Global Talent Mentoring, in order to achieve excellence in a specific STEMM domain. Mentees’ active participation includes, but is not limited to, one-on-one regular communication with their mentor, interactions with other participants in the Global Talent Mentoring community, and periodically updates with their program representative.|
*Please see below for suggested procedures for identification and nomination.
Suggested Procedures for Mentee Nomination
After students have been nominated by our partners, we invite all nominees to apply to Global Talent Mentoring via our comprehensive online application. Based on the nominees’ applications, we will then select mentee participants. Our selection procedure considers three main aspects for each student:
- a track record of outstanding achievements in a specific STEMM field,
- motivation and passion in a specific STEMM field, and
- English ability.
The information below provides a few examples of options for our mentee-nominating partners on how to find suitable mentee candidates for Global Talent Mentoring. We encourage our partner institutions to pick any of the methods listed therein or to employ other methods that are appropriate for their pool of students. We kindly remind our partner institutions that, at the time of nomination, we will ask about the procedure and criteria they used to nominate students.
|Option||Description||Examples of Possible Measures|
|Excellent Achievements in a specific STEMM Field||Partners should nominate students by evaluating their achievements in a specific STEMM domain. Evaluations can consider students’ academic work AND extracurricular activities. Partner institutions are free to use their own procedures to assess this criterion.||Participation and/or completion of scientific research projects; participation and/or outstanding achievements in a highly selective STEMM program or STEMM talent development program; high rankings in national or international competitions in STEMM domains; outstanding grades in one or more STEMM subjects as part of regular coursework, or excellent standardized test results.|
|Outstanding motivation in a specific STEMM field||Partner institutions are encouraged to assess students’ motivation as part of their mentee-nomination procedure, as Global Talent Mentoring will also consider overall motivation level as well as motivation in a specific STEMM field when selecting mentees.||A track record of time spent on learning in a specific STEMM field on their own; participation in extracurricular activities in STEMM (e.g., summer programs with a STEMM focus or independent projects in STEMM); nature and level of involvement in specific extracurricular activities in a specific STEMM field (i.e., quality and extent of involvement).|
|English||Partner institutions are encouraged to assess students’ English proficiency as part of their mentee-nomination procedure, as Global Talent Mentoring will also consider this criterion for applicants.||Results from English language proficiency tests; subjective assessments.|
Get Mentee Nominees’ Informed Consent
Before You Nominate Them
Prior to filling out the Mentee Nomination Form, please collect records demonstrating that all mentee nominees have done the following before you submit the Mentee Nomination Form to us:
- reviewed the public website of Global Talent Mentoring and understand what the program is about;
- understand what will happen once you have nominated them to Global Talent Mentoring (i.e., that they will be invited by Global Talent Mentoring to complete a competitive application to be selected as a mentee for Global Talent Mentoring);
- granted your organization consent to share their names and email addresses with Global Talent Mentoring, so that Global Talent Mentoring can invite them to apply to the program; and
- granted your organization consent to inquire with and receive information from Global Talent Mentoring about their application status (i.e., if they, as a mentee nominee, completed their application and were accepted as a participant).
Please clarify these points in writing with the students you plan to nominate before you nominate them and keep records of having done so for five years. For all students under the age of 18, please get assurances on points 1–2 and consents on points 3–4 from both the nominee and their parent or guardian.
Mentor Volunteer Profile
It is important to explain to all registering STEMM experts that they should indicate the name of your institution when filling out our Mentor Volunteer Form and answering the question “How did you learn about us?” We need this information in order to properly credit your institution for recruiting a mentor.
|Distinctive expertise in a specific STEMM field||Mentors are experts in their respective STEMM field. Global Talent Mentoring takes great care to ensure its outstanding mentees are exceptionally qualified and motivated to participate. These outstanding young talents thus require mentors who have demonstrated expertise in their respective STEMM field, for example, through a high-level tertiary degree (e.g., a PhD) or equivalent R&D experience, international publications, patents, or other outstanding professional accomplishments in a specific STEMM field.|
|30 minutes per week||Regular interaction is a key to a mentee’s success. Mentors should demonstrate a readiness to spend approximately 30 minutes per week, on average, with their respective mentee. Mentors are, of course, free to invest more time mentoring and networking on the platform. The 30 minutes is a rough minimum expectation and does not need to be spent in one block of time.|
|Long-term commitment||Mentors should be committed to offering long-term support to their respective mentee. Given the unique long-term support focus of Global Talent Mentoring for mentees to achieve excellence in a specific STEMM field, we ask that mentors be just as committed to volunteering for a longer period, ideally for several years, but at least for one year.|
|English||English is the only language used in our global program and mentors should therefore be able to effectively communicate in English.|
|No criminal record||The behavior of all mentors must be legally unquestionable. Our platform is designed to detect any misuse. Nevertheless, it is imperative that all participants have no criminal record.|
|Previous mentoring experience (optional)||Successful mentors possess didactic skills that enable them to effectively listen, guide, encourage, and build a trusting relationship. For this reason, we are very happy about STEMM experts who are already experienced in mentoring or otherwise supporting talented youth. However, such skills are not a prerequisite for becoming a mentor. We expect all mentors to be open to working on the development of mentoring skills.|
Frequently Asked Questions
Q: What exactly is meant by “STEMM” and how does this impact mentee nominations and mentor recruitment?
A: “STEMM” refers to science, technology, engineering, mathematics, and medical sciences. The term medical sciences—the second M in STEMM—denotes the science and technology of medicine (medical research) as opposed to the everyday clinical practice of medicine. Our program typically caters to mentees with interests in fields such as life sciences (including biological sciences, biomedical sciences, and other medical sciences), computer and information sciences, engineering, mathematics and statistics, and physical sciences such as physics, chemistry, astronomy, and earth sciences. Due to the development of new fields and interdisciplinary approaches that often combine STEMM fields and use new nomenclatures, we make decisions about including other STEMM fields on a case-by-case basis. If you have any questions, please ask us.
Mentees: We use the term “STEMM” as an easy way to refer to the many subfields within STEMM. We expect, however, that mentee nominees are talented in and passionate about one specific domain within STEMM, and do not merely possess a generalized interest in STEMM as a whole.
Mentors: Practicing scientists, professors, researchers, engineers, and developers with a PhD or equivalent R&D experience in STEMM fields are some of the examples of the types of professions of our mentors.
Q: Can I re-nominate a student?
A: Yes. We know that students’ interests, abilities, and motivations are growing, and we honor this potential. Therefore, nominees from a previous year can be nominated again, if you feel that their development in the past year has been outstanding. If you nominate a student a second time, we will ask you to explain your reason for doing so when you complete the Mentee Nomination Form.
Q: When is a nominated STEMM expert considered a mentor?
A: STEMM experts interested in volunteering as mentors first complete and submit our online Mentor Volunteer Form on our website. We review the information provided by each volunteering expert and invite those volunteers to a face-to-face online interview whose qualifications fit our mentor criteria. After a face-to-face online interview, we make a final determination about whether we can accept a volunteering STEMM expert as a mentor in our program.
Q: What happens to mentors who do not get matched?
A: Accepted mentors who are not immediately matched (i.e., we do not have mentees in their fields) remain in our “mentor pool.” As participation needs are subject to change (e.g., a matched mentor unexpectedly drops out, a mentee changes their STEMM focus, etc.), an as-yet unmatched mentor from our mentor pool may be invited to participate at any time. We stay in touch with mentors who have not been matched so they know how the program is developing.